TU Wien has concluded bilateral agreements on cooperation in research and education with  universities from different countries. Under these agreements, TU Wien will bear the relevant travel costs for TU Wien staff.  The costs of stay should be covered by the host university (see Guidelines).

GUIDELINES  for the use of the grant financed from "Funds for University Partnerships"

1. Eligible beneficiaries

The travel grant for a stay abroad from the “Funds for University Partnerships” can only be applied for by TU Wien staff with a valid employment contract (except for project assistants/lectors)!
There is no legal entitlement to this funding.

2. Eligible activities

The funding is primarily foreseen for the initiation and realisation of research and academic cooperation with partner universities of TU Wien.

3. Application

Travel requests can only be submitted for the current budget year (exception: a submission in December for January of the following year is possible). The travel request must be submitted through in SAP Services, opens an external URL in a new window at least 3 weeks prior to departure. Please break down the estimated cost comprehensibly and justify your application.
In the cost allocation field, the internal order (“Innenauftrag“) GEV063010PAR must be entered!
The submitted travel request will be subsequently processed by the International Office of TU Wien being the responsible financial department.

4. Eligible costs

Travel costs:

√ up to 400 km distance: 2nd class train fare;
√ more than 400 km distance: 1st class train fare, sleeping car compartment (double) if necessary;
√ more than 800 km distance: airfare (economy fare);
√ Travel to and from the airport (only if using public transport);
! If using your own car, a transport subsidy will be reimbursed.
¤ NO mileage allowance, NO parking fees
¤ NO taxi fares, NO hire cars
¤ NO visa fees
¤ NO travel and cancellation insurance

Costs of stay:

! The costs of stay should be covered (either fully or in part) by the host university under the respective partnership agreement. Please check the financial conditions with the host university!
¤ NO daily flat rate, NO restaurant expenses!
¤ NO telephone costs!
¤ NO conference fees!

Each applicant can apply for a maximum of € 2500 per budget year for travel abroad.

5. Approval by the International Office

The approval of travel costs based on your costs estimate is carried out electronically in SAP Services, opens an external URL in a new window by the International Office being the responsible department for the budget. You can edit your application at any time, and add any missing information until the approval.
Subsequently, your leave of absence must be approved by the head of your organisational unit.

6. Reimbursement

Travel accounting in SAP Services, opens an external URL in a new window must be completed within 3 months from the end of the business trip. More information can be found on the website of the Accounting Department/Travel Management, opens an external URL in a new window.

7. Payment

The travel grant is usually paid on the 15th and 30th of the month, but on the 2nd and 4th Monday of the month for civil servants (“Beamte”). To meet the relevant payment deadline, the statement of travel costs must be approved by the International Office at least 5 working days in advance.

8. Short report

Based on the provision of the grant, the applicant is obliged to produce a short written report about the trip abroad and to submit it directly to the International Office within 14 days of the end of the trip. You will find the reporting form here >>, opens a file in a new window.

9. Contact

Contact person for mobility grants in the International Office:
Mag. Diana TSENOVA
E-mail: diana.tsenova@tuwien.ac.at
Tel.:  (01) 58801 41557

10. Additional financing requests

In the case of additional financing commitments from other parties (dean’s office, FWF, etc.), the International Office must be informed, and may ask for partial repayment. Furthermore, any changes to details provided by the applicant, especially changes to the duration of stay or the cancellation of the trip abroad, must be communicated to the International Office immediately.

11. Cancellation of foreign trips

Please note that neither cancellation fees for unstarted journeys, nor cancellation insurance can be financed from this budget!